Computers in Business uses, advantages and disadvantages
Computers can enhance the speed and efficiency of a business, They save time, They make accurate data available to business owners and related parties, They help in the flow of information by supporting group team decision-making within a business or organization.
Computers in Business
Computers are very useful in business, They can be used to accomplish different tasks in the business, The use of computers in business has changed the way most businesses operate, Computers will continue to revolutionize the methods by which businesses operate and manage information.
Most business owners prefer desktop computers to notebooks or tablets, due to the advancement in computer technology, Every business uses computers differently, but each of these businesses has felt the impact of computers.
As computers can’t do anything without getting commands and instructions from humans, So, business owners have to hire computer- literate employees or train them how to use computers to accomplish specific tasks at work.
Computers in Business
Advantages of computers in business
A lot of small businesses keep & store important business documents on their computers, Since these computers have big storage hard drives, they can store many files and the discovery or retrieval of these files is very easy, The data can be accessed via the internal or external network within the company.
Some data can be made private by use of password-protected folders, For medium-sized growing companies, they invest in the centralized powerful computers that store all business data, This process creates efficiency within the business and it helps in the transfer of data and information.
The computers can be used to transfer information within the organization/business, They can be used to store data, so, this data can be moved across the company using the computer, The users will access the data stored on the company database, The companies set up the websites that require the users to log in to access this data.
Computers allow businesses to organize all of their information in a very accessible manner, They can help businesses keep track of their files, documents, schedules, and deadlines, The ability to store large amounts of data on the computer is convenient, inexpensive, and saves space.
The computer’s ability to allow the company to organize its files efficiently leads to better time management and productivity, Saving on the cost of outside file storage and avoiding having to purchase as many copiers, fax machines, typewriters, and other items that were used before the computers became popular.
A lot of companies use computers as a training tool at work, Because of the increased advancement in technology and business trends, Businesses should train their employees in new skills, So, for the business, to save money in this process of training employees, The computers can be used to educate and update their employees.
Computers can be used to accelerate the communication process within the business, You have to stay in touch with your customers and listen to their needs and demands, many small businesses are using electronic mail as a communication media to reach their customers and business partners.
Technologies can be used to communicate and train their staff, So, The employees will stay in their departments and at their desks as they attend the lesson, Superb communication software such as Skype can be used to train the employees virtually, You can create a group for free and add all your employees, so, You will talk to them from anywhere and they can ask you questions via their computers.
The business can not survive in today’s competitive business world, For any business to succeed and gain a certain degree of competitive advantage in any market, they have to carry out extensive research about that target market and their competitors, The computer is used to make the business research on the internet.
Computers offer cheaper research and development, The costs will decrease with the help of computers, Scientific research can now be done using the Internet, and computer software applications are designed to develop and produce new products and services.
The accounts can deal with the facts and the figures, You should use the computer during the accounting process, this reduces human errors and it allows business owners to keep track of their businesses without any need to learn accounting basics.
The business can use the computer to create the business website easily, You can use your website to market your services and products and reach more customers by integrating your website content with social media sites like Facebook and Twitter, The computers can help generate higher sales and profits for the businesses via the company website, Many businesses now operate online and around the clock.
The most popular business application that you can use to create and edit documents is Microsoft Word, you can create any type of business document, Microsoft Word can check spelling errors, correct grammar mistakes, and include graphics in the document.
You can use Microsoft Excel spreadsheet to organize the data in the form of figures, Spread sheets can help business owners manipulate decision variables and determine their impacts on the outcomes like profits and sales, You can use spreadsheets to set a price for a proposed product.
Businesses deal with buying and selling of goods and services, The computer can be used to manage the supplies and inventory efficiently, The cloud will allow you to gain control & visibility into the inventory from anywhere using the computer, It will help you maximize cost savings and improve on capital efficiencies.
Many business managers use the internet to find talented individuals, They can use computers to train new employees on how the business operates and allocate tasks to each new employee, They can use computers to monitor the performance of each individual at work, So, No employee misuses the company facilities and the time.
The desktop publishing software is used to create marketing materials, Online tax and accounting programs enable the companies to prepare their taxes, This empowers the company to become more independent and less susceptible to the errors committed by outside parties.
The emerging technology allows companies to save on their staff payroll and office equipment, It makes new tools and services more affordable, As computers allow the work to be done faster and more efficiently, the company can hire fewer staff.
Profitable businesses can be started with a smaller overhead cost, Email capabilities decrease postage costs, software applications reduce the need for large accounting departments and video conferencing can reduce the need for travel.
Computers can speed up other business operations, The collecting of consumer feedback, ordering of raw materials, and inspection of products are made quicker through the use of computers, allowing the companies to operate much faster & to produce better quality results.
Disadvantages of computers in business
Small business owners don’t know how to use the computer for business purposes, so, they have to hire experts to teach them and their employees how to use computers to accomplish specific business tasks, but this process is costly and it takes time.
The computers give you many efficient ways for the employees to share information, but at the same time, the employees with malicious intentions can use this opportunity to hack into the system to access private business information, This information can be sold to business rivals, that is harmful to the business.
Computer crime is on the rise and many small businesses have been victims of data loss, Sometimes employees or outsiders can modify the computer programs to create false information or illegal transactions or install viruses to corrupt stored information.
Integrating computers in the business can be costly, you don’t stop at buying the computer, you need to invest the money in different types of business software, this software is used to accomplish specific business tasks such as accounting, tracking inventory, sales, data security and so much more.
You will spend a lot of money on computer maintenance contracts with the experts who will service your computers every month to ensure that they operate efficiently, It can be costly and some small businesses can’t afford them.
The computer replaces human labor, If the business decides to use computers to complete the most difficult tasks, humans will not be needed and this will cause job loss and unemployment, It is a good technology for the business because it will guarantee efficiency and quality, but it will cut off so many people.
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